A conference and event organiser (like Virtual Approval!) is responsible for overseeing every aspect of planning and executing a successful event. This includes coordinating logistics such as venue selection, scheduling sessions and managing speakers, sponsors and exhibitors. They handle registrations, marketing and attendee communication, ensuring the event runs smoothly from start to finish. They’ll usually support with managing budgets, troubleshooting any issues on the day of the event and ensuring that all technical requirements are met. At Virtual Approval, our role is to create a seamless experience for both attendees and participants – and that’s exactly what we do!

Absolutely! Partnering with us to book speakers for your event means you’ll gain access to a curated roster of top-tier experts, thought leaders and engaging storytellers who’ll captivate and inspire your audience. As an events agency, we take the time to understand your event’s goals and audience, ensuring we match you with the perfect speakers who not only fit your theme but also bring fresh perspectives and meaningful insights. With our experience in speaker selection and coordination, we handle all the logistics – so you can focus on delivering an unforgettable event for your attendees. Our expertise doesn’t end there, though – we can also handle ticket sales, sponsorship opportunities and general promotion.

Absolutely. As a tried-and-tested conference and events organiser, Virtual Approval has deep experience in managing sponsors and exhibitors – making sure they get great value and ROI so they feel confident backing your event year after year. When it comes to sponsorship in general, we can help you secure sponsors, negotiate terms, engage with them at the event and deliver post-event metrics.

In-person conferences are a powerful way to unite people for shared experiences, learning, entertainment and networking. They provide unmatched opportunities for direct interaction and engagement – but also present logistical and accessibility challenges that require thoughtful planning and management. That’s why we recommend working with expert event organisers like us.

Hybrid conferences offer the best of both in-person and virtual events. They’re great for expanding your reach – allowing you to engage local attendees face-to-face while connecting with a global audience online at the same time. Conference organisers recommend hybrid conferences as they offer interactive experiences, collect real-time feedback and create lasting connections across diverse platforms, with participants able to contribute regardless of location.

Choosing to work with third-party event organisers like Virtual Approval is a smart investment because we become an extension of your team, working closely with you to bring your vision to life while handling all the complex logistics. With years of experience and a network of trusted industry contacts, we have access to exclusive rates on venues, software, production, A/V and services, which can significantly reduce your costs. Our expertise ensures that every detail is managed seamlessly, from the big picture to the smallest element, leaving you free to focus on what matters most – your content, your attendees, and your goals.