We’re an international event company with decades of experience, meaning we can support multiple kinds of international events in a variety of formats. From small-scale webinars to large-scale conferences, we have the experience and tools to deliver a suitable experience for your attendees – and can also deliver live, online or hybrid international events. So, whether you want to engage people in-person, over video conferencing platforms or a bit of both – we can offer an expert solution for ultimate professionalism and best possible experience.

International event agencies usually say planning should begin 12–18 months in advance, especially for large-scale conferences, trade shows or conventions. It might seem like a long time – but this allows you to secure venues, finalize budgets, prepare technical requirements and coordinate logistics like travel and accommodation. For smaller international events, planning can start around 6–12 months before the event. In any case, early preparation ensures a smooth execution and minimises the risks of unexpected challenges – and we’d definitely recommend working with an international event coordinator to support throughout the process.

Yep. With decades of experience with international event production, Virtual Approval brings a deep understanding of global logistics and a vast network of trusted vendor contacts across multiple countries. This allows us to navigate the complexities of international events with ease – ensuring seamless coordination, reliable service and successful outcomes. We can secure the best resources for your experience, no matter where you want it to take place.

Absolutely! As international event organisers, our team of expert technical producers operates across multiple countries and brings a wealth of experience to every event. We can support your international event in more than 15 languages and have a deep understanding of different cultures.

We love live and hybrid events – but for an international event, a hybrid format is often what we recommend as an international event coordinator. While a live event offers a unique in-person experience and direct networking opportunities, a hybrid event allows global participation by breaking down geographical barriers. We combine live sessions with virtual components so you can engage a wider audience, including those who can’t attend in person because of travel restrictions or time zone differences. Hybrid events do a better job of ensuring inclusivity, expanding reach and allowing attendees to interact in the way that best suits them.

Yes. Sustainability is incredibly important to us (especially when we’re thinking about the scale of international event production!) At Virtual Approval, we minimise the environmental impact while maintaining high-quality experiences, sourcing materials and services locally to the venue wherever possible. As hybrid event experts, we leverage technology to connect in-person and virtual attendees – reducing those air miles and fostering global collaboration in a sustainable way.