Absolutely! Virtual Approval is an expert managed webinar services company offering webinar support for multiple event types. You can take a look at our webinar event services across live, hybrid and virtual here.

When planning a webinar, we recommend starting at least 6 to 8 weeks in advance. This allows plenty of time for defining the content, securing speakers or panellists, promoting the event and handling technical preparations. Early planning makes sure you can market the webinar effectively, giving potential attendees enough time to register and make space in their schedules. It also provides a buffer for any unexpected challenges, such as delays in content development or troubleshooting those pesky technical issues. Starting early also allows you to test your platform and rehearse the event to ensure everything runs smoothly on the day. For larger or more complex webinars, you may want to start planning even earlier, especially if you’re coordinating with multiple stakeholders or need to develop custom materials.

With so many webinar platforms available (all with different pros and cons!) choosing the right one can be a challenge. As a webinar support services agency, our goal is to help you make the best decision for your specific needs. We take a platform-agnostic approach, with our expert producers guiding you through the options to ensure you get the most value and a smooth event experience.

Webinar services are what we do best – so our webinars come with a variety of interactive features to enhance engagement and participation from attendees. In our webinars, it’s common to see live polls and surveys, Q&A sessions, chat functions, breakout rooms, quizzes and virtual hand-raising. Together, all of these features help create a dynamic, participatory atmosphere, keeping the audience engaged throughout the webinar.

Post-webinar support services are crucial for maximising the value of your event – and the good news is, we can help as a managed webinar services agency! We’re able to provide access to event recordings, distribute follow-up materials like slides or resources and gather attendee feedback through surveys. We also offer analytics and reporting to help you assess engagement levels and overall success. Putting everything together, we can help keep your audience engaged so you can capitalise on the momentum generated during the event.

As many as makes sense for your business objectives! For small-scale webinars, such as those focused on engagement or training, a typical benchmark is 50-100 attendees. Larger webinars, often centred around education with less audience interaction, tend to have 500+ participants. The largest webinars we run have 5,000 – 20,000 attendees. Regardless of your expected attendance, it’s essential to choose a webinar platform that can handle the volume. Additionally, you might want to consider hiring a dedicated webinar services company to assist with the smooth execution and ensure everything runs seamlessly.

It’s important to prioritise accessibility to your webinars to ensure an inclusive experience for all attendees. This includes providing live captions, offering sign language interpreters when needed, and making sure all materials are screen-reader-friendly. This ties into your platform choice, too. Certain webinar platforms are compatible with assistive technologies, allowing people with disabilities to fully participate. With our webinar support experience, you can rest assured everyone will be able to engage with your event comfortably with Virtual Approval.